Background

In today’s fast-moving finance landscape, Accounts Payable is no longer just a back-office function- it’s a strategic lever for cost control, compliance, and supplier trust. Yet for many organizations, AP teams remain buried under manual processes, fragmented systems, and limited visibility.

This case study highlights how 3rd Armor, a leading U.S.-based procurement and invoice management company, partnered with CoreFlex to modernize its Accounts Payable operations using CoreForce, our intelligent AP automation platform. The outcome: faster processing, fewer errors, stronger compliance, and a foundation built for scale.

Customer Situation

3rd Armor helps businesses gain tight control over material costs- from purchase to payment- by ensuring pricing accuracy, invoice validation, and supplier transparency. However, as invoice volumes increased, their internal AP operations began to show strain.

The finance team faced several interconnected challenges:

• High manual effort due to heavy reliance on manual data entry, driving up processing time and operational costs.
• Delayed invoice approvals and payments, caused by the lack of real-time tracking and workflow visibility, impacting supplier relationships.
• Error-prone data capture, resulting in frequent mismatches and time-consuming reconciliations.
• Limited reporting and visibility, making it difficult for leadership to track invoice status, exceptions, and approval bottlenecks.
• Compliance and audit risks, stemming from disorganized record-keeping and insufficient audit trails.

These issues didn’t just slow down AP- they restricted scalability, increased financial risk, and diverted teams from higher-value work

CoreForce Solution

To address these challenges, CoreFlex implemented CoreForce Accounts Payable Automation, combining intelligent capture, workflow automation, and seamless ERP integration.

The solution was designed to fit directly into 3rd Armor’s existing ecosystem, integrating with their JDE Finance System via MuleSoft, ensuring zero disruption and maximum adoption.

Key elements of the CoreForce solution included:

• Automated invoice capture and processing using AI-powered OCR, delivering over 95% data capture accuracy across multiple invoice formats.
• Seamless system integration, enabling real-time validation against vendor records, purchase orders, and receipts- eliminating duplicate entries and mismatches.
• Rule-based exception handling and workflow automation through configurable approval workflows, ensuring invoices were routed to the right stakeholders without manual intervention.
• Built-in compliance and audit readiness, with secure document archiving, role-based access, and complete audit trails.
• Advanced analytics and reporting, offering real-time dashboards for spend visibility, exception tracking, and supplier performance insights.

In short, CoreForce didn’t just digitize invoices- it re-engineered the entire AP lifecycle to be faster, smarter, and more resilient

Results

The impact of CoreForce on 3rd Armor’s AP operations was both immediate and measurable:

• 30–90% reduction in invoice approval cycle time, significantly improving financial workflow efficiency.
• 65% reduction in manual processing effort, lowering operational costs and freeing teams for strategic work.
• 50–70% fewer invoice discrepancies, thanks to automated validation and intelligent matching.
• 15–59% improvement in cash flow, driven by faster approvals and increased early payment discounts.
• 70–90% improvement in supplier engagement, with higher adoption of e-invoicing and faster issue resolution.
• 55–90% improvement in audit and compliance readiness, ensuring transparent, error-free financial operations.

With CoreForce in place, 3rd Armor gained real-time visibility, predictable processing, and a scalable AP foundation aligned with its growth ambitions.

Looking for the full picture- workflows, insights, and real metrics?

See how CoreForce transforms Accounts Payable with measurable impact across efficiency, compliance, cash flow, and supplier trust. Explore the complete series .